Accounts Payable/Billing Specialist

Come work at one of the best and fastest growing companies in Sarasota County!  Lightspeed Voice is an award-winning hosted VoIP provider that provides our enterprise-grade communication platform to businesses across the country. We’re looking for smart, hardworking people to join our team and be a part of our growth and success.

Lightspeed Voice is currently seeking an Accounts Payable & Billing Specialist to fill a key role in our Finance department. This position is ideal for a quick-thinking administrative or accounting professional who is seeking a growth opportunity with an entrepreneurial Tech company.

The Accounts Payable & Billing Specialist is primarily responsible for the following tasks:-

· Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.

· Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

· Pay vendors by monitoring discount opportunities, verifying federal id numbers, preparing checks and ACH transactions, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

· Ensure credit is received for outstanding memos.

· Issue stop-payments or purchase order amendments.

· Establish and maintain relationships with new and existing vendors.

· Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.

· Prepare and distribute Vendor 1099 forms annually.

Other Tasks - Customer Billing and Contract Setup

The AP & Billing Specialist will coordinate with the Billing Coordinator to prepare and send monthly invoices to customers, including setting up customer contracts in our ERP system and creating monthly recurring invoices. This position includes creating invoices and credit memos, issuing them to customers by email, processing customer account and service changes, and updating customer files. 

The AP & Billing Specialist will also assist Accounts Receivable to process monthly payments, and handle customer communications about billing issues via phone and email.  

In addition to the above, duties may include answering and fielding telephone calls, word processing, creating spreadsheets in Excel, reading financial reports, and other duties as assigned or required. 


Minimum HS diploma, some college or career certificate preferred, associate degree or higher in Business, Accounting or Finance strongly preferred. 

Required Skills & Experience

· 2+ years in an office environment, past accounts payable, billing or accounting experience strongly preferred. 

· Quick learner, ability to multitask and balance competing priorities in a fast-paced environment.

· Must be able to work independently, following through on assignments with minimal direction.

· Critical thinking, proactive, good judgment, and exacting attention to detail.

· Ability to interface with customers, vendors, and coworkers in a friendly and professional manner. 

· Excellent communication skills: in-person, written, and telephone. 

· Proficiency with Microsoft Excel, Outlook, and Word; comfortable with paperless workflows. 

· Experience with ERP and ticketing systems a plus (e.g., ZenDesk). 

· Positive, helpful attitude, teamwork orientation, and willingness to learn. 

Lightspeed Voice offers competitive compensation based on experience. We also offer comprehensive benefits including 100% employer paid health, dental, and vision insurance and paid vacation time and holiday pay.

Job Type: Full-time

Pay: $21-$26 per hour

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Expected hours: 40 per week


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Opportunities for advancement
  • Paid time off
  • Vision insurance

Experience level:

  • 2 years

Physical setting:

  • Office


  • 8 hour shift
  • Monday to Friday

Work Location: In person

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